KENASTON'S EMERGENCY PLANS
This page is not complete or official and will be revised following
the planning meetings to be held 2009.
(last update October / 08)

(Copies will be available for each household from Village Office,
and from your Section Captains, and will also be made available at select town functions.)

1) THE VILLAGE OF KENASTON

When a situation is considered a community-wide emergency the Village of Kenaston has various procedures in place to inform residents, and to accommodate their safety and well-being. If Village protocols are called into action then all residents are included and are expected to comply with the response orders issued. Remember your family plan is always part of your individual response, but should never conflict with emergency response orders. It is important that each family be aware of emergency procedures planned by the village and school, and include them in the personal plan taught to each member of the family. Your personal plan should prepare you to coordinate yourselves and your immediate needs in an effecient manner, which in turn will aid the response teams in carrying out their responsibilities. Use only 911 to call for aid from the fire dept, police, first responders, or ambulance. Post the telephone numbers and emergency contacts including gas, electrical, utilities, public works, etc. near the telephone.

Duties: (To be completed. This is a working draft)

1. The Mayor or a Council Member declares a state of emergency, and works from the control center to ensure that all service agencies who provide support to the emergency site are notified and assisted.
   
   
2. Town Administrators and/or Council Members act as phone captains to contacts the school, EMO Co-ordinator, and Section Captains to notify them of the emergency and gives orders to evacuate or shelter in place, etc.
   
   
3. The EMO Coordinator acts
   1. In advance of an emergency to prepare the community response:
      1. Co-ordinates, registers and trains Section Captains regarding evacuation proceedures, and home checking as needed.
      2. Co-ordinates and logs the details of homes, residents and special needs.
      3. Works with town administration to maintain an up-to-date resident list.
      4. Co-ordinates and registers personnel for evacuation transport.
      5. Co-ordinates and registers personnel in charge of lodging procedures and reception area.
      6. Co-ordinates the mutual aid community to act as reception area for Kenaston residents in the event of evacuation
      7. Assists to facilitate the school plan
      8. Organizes regular meetings with the EMO Teams
   2. Acts during an emergency:
      1. Assists the control center regarding the needs and progress of emergency procedures and response teams.
      2. Works directly with the evacuation process
         
         
4. Section Captains: The persons most directly in contact with individual families are the Section Captains and Deputes.
   
   
   1. Before an Emergency:
      1. Section Captains and their appointed 1st Deputies are responsible to know all EMO procedures. Captains (and 1st deputies) must attend planning meetings, and understand how to cooperate, in a flexible manner, with the emergency measures needed. 1st Deputies will assume the role of Sesction Captain if the Captain is away.
      2. Section Captains and 1st Deputies should visit in person all households in their section to ensure everyone has proper knowledge of the material in this package and understands the Kenaston EMO plan in all its components. (Public Education will also be facilitated by town meetings, and public displays).
      3. List and register with the EMO co-ordinator the names of senior's or community members needing additional support such as evacuation transport. Section Captains and 1st Deputies should know the special needs of their section to be better able to respond to inquires of emergency response teams or family registration coordinated at the reception center.
      4. List and supply the EMO co-ordinator with the name of each family's buddy family, as well as their contact information.
      5. Train other community members in their section to act as deputies, to be enlisted on demand, if needed. Section Deputies can be appointed by street or by group of households. All Section Deputies need to be fully apprised of the details of the EMO plan and updated as changes occur.
         
         
   2. During and Emergency:
      1. Section Captains must rely on their deputies to carry out the specific tasks of information relay, or door to door checking as they must be available to:
         • Carry out community alert by loud speaker block by block in their section
         • Receive updates and instruction changes at all times from the phone captain or administration
         • Oversee and assist the progress of procedures in the total section
         • Ensure that all needing special care or transport are accommodated by the transport team or buddy family.
           
           
5. Deputies:
   
   
   1. Before An Emergency:
      1. Deputies should understand the importance of their role and fully understand the EMO protocols and updates. They can offer any manner of support to the Section Captain and 1st Deputy in regard to distribution of materials to their designated area, as well as with the door to door household education.
         
         
   2. During An Emergency:
      1. Door to door checking and information relay, if needed.
      2. 1st Deputies and Section Deputies should keep a list for critical items so all relavent details can be gathered from the Section Captain quickly and accurately when an emergency call comes in should they be required to act. The information relayed to households:
         • the nature of the emergency, or hazard
         • the time you have to respond
         • how long the situation is expected to last, if known
         • the safety command (Evacuation, Shelter-In-Place, or other information as initially instructed)
         • if evacuating - where to go (the designated reception area), and which way to travel
         • also any special notices from the school if this information has been made available, ie confirmation that children are to be evacuated directly to the reception center
      3. Deputies should be trained and aware of the needs in their section and understand the process of door to door checking. The deputies job is easier if households in their section should know what to do to evacuate, how to indicate that they have done so, and that all members of the family are accounted for, or if assistance is needed.
         
         
6. Evacuation Coordination
   
   
   1. If Kenaston needs to be evacuated the town alarm (sounded from the Evangelical Church) will be sounded for a 2 minute duration.
      1. This alarm, in conjunction with loud speaker and megaphone instructions, will be issued. The town alarm will be sounded for no other reason than for town evacuation.
   2. The Kenaston emergency evacuation shelter and reception area is Hanley, (or Davidson). If necessary other reception areas and routes will be indicated by the Section Captains/Deputies) as they are instructed. Residents need to attend to the proper chain of command.
   3. If circumstances permit, residents needing to evacuate will use their own vehicles.
   4. People without transportation will be part of the buddy system set up in advance by the Section Captains and EMO Co-ordinator. Each person needing support and transport should be registered and assigned to a designated buddy.
   5. In extreme circumstances the emergercy measures transportation co-ordinator must organize group transport - ie school buses - using megaphone call out to indicate gathering points, pick up, etc.
   6. If evacuation is deemed necessary, each and every family must go to the designated reception area. No family is to go to any other spot until first arriving at the designated center to register.This registration will be important to the response teams so valuable time and effort is not spent looking for families which have failed to arrive at the designated area.
   7. As you leave your home, follow your family's evacuation protocol. See During an Emergency.
   8. Unless otherwise instructed by the chain of command, leave a chair on your lawn, and if time allows, a note on your door, to indicate that you have evacuated and that all family members are accounted for. If all are not accounted for (beyond children accommodated by the school plan) indicate this on your note for emergency personnel. Lodging Program
   9. We are the "evacuation center" for Hanley, RMs of Rosedale, Lost River, and also for highway emergencies. Our reception facility is Kenaston Place.
   10. Other Lodging center options:
       • Private homes for billeting
       • In extreme or long term circumstances authorities may commandeer the Adam's Center, arena, churches, and/or school (facilities with kitchens and bathrooms).
   11. As part of each family plan it is suggested that a buddy system be set up to coordinate alternate winter heating options between households, or to share a home for shelter-in-place. The block captain should be notified of these arrangements.
       

While on route to the scene the Davidson Ambulance Team will be given the details of the emergency, the hazzard or medium involved (ie tornado, chemical spill, accident, etc.) and the number of victims needing aid. If needed, resource teams will be called from Saskatoon, Imperial or Outlook. For an emergency within the Kenaston area the Kenaston First Responders and Fire Department will be alerted to arrive first to the scene and to assist, doing what they can in advance of the ambulance crew.The Davidson Ambulance has 2 vehicles, and 8 staff members, responding 24 hours a day. As soon as the full-time vehicle is mobilized on a call, the second team is lined up and ready. The EMS coordinator is also a medical care staff member at the Davidson Health Centre. EMS responds to an average of 200 calls per year.On the scene of the emergency the medical crew will initiate a triage procedure, which is victim categorization into one of 4 levels of priority depending on the seriousness of the injuries. The qualification of the EMS crew falls into 3 grades:

1. EMR (Emergency Medical Responders) - trained in basic life support, cardiac and airway management.
2. EMT (Emergency Medical Technician) - trained in a higher level of life support and cardiac management, and can administer three medications for cardiac care.
3. EMTA (Emergency Medical Technician Advanced) - trained in advanced life, airway and cardiac management as well as manual defibulation, and can administer up to ten different medications.

Once emergency treatment is administered the injured are immediately evacuated to the receiving hospital. The nearest hospital and doctor is in Davidson 20 minutes away. Major hospitals are in Saskatoon, about 45 minutes away, and alternatively Outlook has at hospital and doctor, about 30 minutes away.

The Kenaston Volunteer Fire Department responds to fires and emergencies, including motor vehicle accidents, in the Village of Kenaston and the surrounding Rural Municipalities of McCraney and Willner. The fire department consists of the fire chief, 2 deputy chiefs and 5 firefighters. A number of our firefighters are cross-trained as First Responders to provide emergency medical care. The department responds to an average of 25 calls per year.

4) THE KENASTON SCHOOL PLAN (To be finalized and updated. This is a working draft)

Kenaston School certainly understands that parents want to know what is happening with their children at all times. In an emergency our phone lines will be very busy and it may be very difficult to get a call in to the school. Perhaps the best advice we can give is to wait for the school to make contact with parents/guardians and billets. We have a system in place and contact will be made.

1. Evactuation: If Evacuation Orders are in place parents must not try to go to the school to pick up children. Instead they must proceed to the designated reception area to be registered and reunited with children transported directly from the school. Teachers and staff know what to do and how to be sure every student is accounted for.School Plan if Town Evacuation is issued:Shelter-in-place procedure.
   
   
2. Tornado:If a tornado warning is received for the Town of Kenaston, students are positioned against interior walls in hallways. The school administration will confirm the warning with Environment Canada. He or she will initiate a lockdown, will ensure that all students are accounted for and, if time allows will notify the division office.Parents should assume that students will be looked after to the best of the school's ability. Some staff and students are trained in First Aid and CPR and these skills will be utilized should the need arise. Parents will be contacted as soon as possible depending on ability to communicate. Many staff members have access to cell phones and these will be utilized if landlines are down.
   
   
3. Blizzards: For Blizzard conditions in and around Kenaston, teachers will supervise students as assigned:
   
   
   1. Staff members have been assigned supervision duties in cases of incidents at the school. Parents can be assured that students will be supervised until they are no longer the responsibility of the school.
   2. The school will initiate billet/parent contact protocol: Each rural student has a designated billet that is assigned by the parent/guardian at the beginning of the year. If a town student's parent cannot be contacted, he/she is kept at the school until other arrangements can be made eg. friends or relatives.
   3. We have developed a telephone system that works very well. The Secretary, Principal and Teacher Assistants divide the phone lists and contact parents/guardians and billets.
   4. Students will be assigned to buses for transport to billets. Billet Procedure:
      1. Bus drivers make the decisions whether or not to make regular runs outside of town, and will contact the school to inform of the decision.
      2. Bus drivers also contact rural parents to inform of decision.
      3. If running, buses cannot leave the school before designated dismissal time, due to Division liability policy.
      4. If buses are not running the school initiates the billet procedure:
         1. No student leaves school until authorized
         2. Billeting homes are notified of storm and that students will be delivered.
         3. Town students and billeted students are delivered to in town homes by bus.
         4. Entire process takes less than one hour.
      5. All students must be dressed for the weather. Bus drivers can refuse to board students that are not dressed appropriately.
      6. Parents should: Ensure that students are dressed for the weather, including mitts, toques, boots and warm clothing. School buses get really cold really quickly if there is a problem on the route. All of the buses are equipped with radios but there can be substantial wait time before help arrives on some routes or in case of bad weather.
4. Fire:
   1. School alarm sounds.
   2. Close windows and doors.
   3. Teachers lead the class and follow the evacuation route for their area or use an alternate safe exit.
   4. Teachers complete common area inspection as assigned.
   5. The class is assembled at designated safe area.
   6. Teachers take attendance.
   7. Wait for "All Clear" signal before re-entering the school.
   8. Administration notifies fire department and other contacts.
   9. The school is completely evacuated, and attendance is taken.
   10. Buses only run at scheduled times as per Division Policy. The school must await instruction from Division Office, but in the mean time would move students to a safe spot, either to the Catholic Church or to Kenaston Place.
   11. Parents should wait for contact from the School.
       
       
5. Toxic Substance Disaster: Toxic Substance Disaster can involve two kinds of events: inside school, or within the community at large.
   
   
   1. If there is a toxic substance in the school it will be dealt with as outlined in the school plan.
      • Children are to be removed from the area to a safe place within the school or to an outside location if there is a threat of contamination. Buses only run at scheduled times as per Division Policy. The school must await instruction from Division Office, but in the mean time students would be removed to a safe spot, either to the Catholic Church or to Kenaston Place. Parents should wait for contact from the School.
      • In a minor situation the school would contact the appropriate administration ie. Division Maintenance, Division Office, First Responders etc. If the situation were more serious EMO teams would be involved.
   2. If the toxic substance is in the community at large both school and town protocols will be followed.
      1. The school may need to "shelter-in-place" if the toxic substance is in the air outside, until evacuation transport is organized.
      2. Bear in mind that we do not have enough buses at the school at all times to transport all staff and students to Hanley. Some of our drivers come from Hawarden and Davidson area and do not leave the buses at the school during the day.
      3. If the town alarm is sounded (from the Evan. Church) this means immediate evacuation, and this alarm will be sounded for no other reason.) Hanley is our reception town if there is a Kenaston evacuation. It may not be prudent for parents to be using valuable time collecting children if instead the children could be bused directly to the reception area and proceed as directed from there.
      4. Within the "family plan" it is advised that in such a circumstance families agree in advance to make the "reception area" their designated family meeting place, since everyone in town MUST go to the reception area to be accounted for anyway. It would be good for parents to know that this was the protocol at the school to save confusion.
      5. The school would contact the Village EMO teams (Village Office) who would then work through the Section Captains for information relay. Vvital information from the school can be included in the information relay. Thus all parents would know that their children were on route to safety, or if direct transport and pick up needs to be arranged for each child.
      6. Parents should know that the school will look after the students and staff to the best of their ability. Parents are encouraged to wait for contact and not try to call the school.

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