page is not complete or official and will be revised
will be available for each household from Village Office,
and from your Section
and will also be made available at select town functions.)
1) THE VILLAGE OF KENASTON
a situation is considered a community-wide emergency the Village of Kenaston has
various procedures in place to inform residents, and to accommodate their safety
and well-being. If Village protocols are called into action then all residents
are included and are expected to comply with the response orders issued.
Remember your family plan is always part of
your individual response, but should never conflict with emergency response orders.
It is important that each family be aware of emergency procedures planned by the
village and school, and include them in the personal plan taught to each member
of the family. Your personal plan should prepare you to coordinate yourselves
and your immediate needs in an efficient manner, which in turn will aid the response
teams in carrying out their responsibilities. Use only 911 to call for aid from the
fire dept., police, first responders, or ambulance. Post the telephone
numbers and emergency contacts including gas, electrical, utilities, public works,
etc. near the telephone.
OF COMMAND OR RESPONSE
The 911 Teams: (Fire Department, Ambulance or Police).
- Those who provide support to the emergency site
- Mayor, Reeve And Council
- Municipal Administrator (who will notify) Sask Emergency Planning and Other Provincial Departments and Any Other Emergency Operations Teams needed including:
- Human Resources, Public Information, Public Works, Utilities, Social Services
- Telecommunications, Transportation
Those who provide support to the community
- Mayor or Reeve, and Council
- Municipal/Town Administrator
- EMO Coordinator - Gene Whitehead
- Reserve Coordinators Zone Leaders
- Zone Assistants
- Private Organizations - ie Salvation Army
- Mutual Aid Community / Reception Area
- Kenaston Command Flow Chart and Contact Information
During an emergency the tasks and responsibilities of the responders
does not change, but what will change is the amount of work or the number of resource
- Police: Assist in evacuation, security, search & rescue
- Fire Dept.: Fire suppression, HAZMAT, Rescue
- Ambulance: Triage, medical transport Tel e-communications: by radio, computer, telephone, ARES
- Public Works: Water & sewer
- Transport Supply: Vehicles, needs of vehicles, fuel
- Public Info: Media relations, media releases
- Emergency Social Services: Registration and inquiry at reception area, food-clothing-shelter
(To be completed. This is a working draft)
Mayor or a Council Member declares a state of emergency, and works from the
control center to ensure that all service agencies who provide support to the
emergency site are notified and assisted.
Administrators and/or Council Members act as phone captains
to contacts the school, EMO Coordinator, and Zone Leaders to notify them
of the emergency and gives orders to evacuate or shelter in place, etc.
EMO Coordinator acts
advance of an emergency to prepare the community response:
- Coordinates, registers and trains Zone Leaders regarding evacuation procedures,
and home checking as needed.
- Coordinates and logs the details of homes, residents and special needs.
- Works with town administration to maintain an up-to-date resident list.
- Coordinates and registers personnel for evacuation transport.
and registers personnel in charge of lodging procedures and reception area.
the mutual aid community to act as reception area for Kenaston residents in the
event of evacuation
to facilitate the school plan
regular meetings with the EMO Teams
during an emergency:
the control center regarding the needs and progress of emergency procedures and
- Works directly with the evacuation process
- Zone Leaders: The persons most directly in contact with individual families are
the Zone Leaders and Zone Assistants.
- Zone Leaders and their appointed 1st Assistants are responsible to know all EMO procedures.
Zone Leaders (and 1st assistants) must attend planning meetings, and understand how
to cooperate, in a flexible manner, with the emergency measures needed. 1st Assistants
will assume the role of Zone Leader if the Leader is away.
- Zone Leaders and Assistants should visit in person all households in their section
to ensure everyone has proper knowledge of the material in this package and understands
the Kenaston EMO plan in all its components. (Public Education will also be facilitated
by town meetings, and public displays).
and register with the EMO coordinator the names of senior's or community members
needing additional support such as evacuation transport. Zone Leaders and
1st Assistants should know the special needs of their section to be better able
to respond to inquires of emergency response teams or family registration coordinated
at the reception center.
and supply the EMO coordinator with the name of each family's buddy family, as
well as their contact information.
other community members in their section to act as Assistants, to be enlisted on
demand, if needed. Zone Leaders can be appointed by street or by group of
households. All Assistants need to be fully apprised of the details of the
EMO plan and updated as changes occur.
- Zone Leaders must rely on their Assistants to carry out the specific tasks of information
relay, or door to door checking as they must be available to:
out community alert by loud speaker block by block in their section
updates and instruction changes at all times from the phone leader or administration
and assist the progress of procedures in the total section
that all needing special care or transport are accommodated by the transport team
or buddy family.
should understand the importance of their role and fully understand the EMO protocols
and updates. They can offer any manner of support to the Zone Leaders and 1st
Assistants in regard to distribution of materials to their designated area, as well
as with the door to door household education.
to door checking and information relay, if needed.
Assistants and Zone Leaders should keep a list for critical items so all relavent
details can be gathered from the Zone Leaders quickly and accurately when an
emergency call comes in should they be required to act. The information relayed
nature of the emergency, or hazard
time you have to respond
long the situation is expected to last, if known
safety command (Evacuation, Shelter-In-Place, or other information as initially
evacuating - where to go (the designated reception area), and which way to travel
any special notices from the school if this information has been made available,
ie confirmation that children are to be evacuated directly to the reception center
should be trained and aware of the needs in their section and understand the process
of door to door checking. The Assistants' job is easier if households in their section
should know what to do to evacuate, how to indicate that they have done so, and
that all members of the family are accounted for, or if assistance is needed.
Kenaston needs to be evacuated the town alarm (sounded from the Evangelical
Church) will be sounded for a 2 minute duration.
alarm, in conjunction with loud speaker and megaphone instructions,
will be issued. The town alarm will be sounded for no other reason than for town
Kenaston emergency evacuation shelter and reception area is Hanley, (or
Davidson). If necessary other reception areas and routes will be indicated
by the Section Captains/Deputies) as they are instructed. Residents
need to attend to the proper chain of command.
circumstances permit, residents needing to evacuate will use their own vehicles.
without transportation will be part of the buddy system set up in advance by the
Section Captains and EMO Coordinator. Each person
needing support and transport should be registered and assigned to a designated
extreme circumstances the emergercy measures transportation coordinator must
organize group transport - ie school buses - using megaphone call out to indicate
gathering points, pick up, etc.
evacuation is deemed necessary, each and every family must go to the designated
reception area. No family is
to go to any other spot until first arriving at the designated center to register. This registration will be important to the response teams so valuable
time and effort is not spent looking for families which have failed to arrive
at the designated area.
you leave your home, follow your family's evacuation protocol. See During
otherwise instructed by the chain of command, leave a chair
on your lawn, and if time allows, a note on your door,
to indicate that you have evacuated and that
all family members are accounted for. If all are not accounted for (beyond children
accommodated by the school plan) indicate this on your note for emergency personnel.
are the "evacuation center" for Hanley, RMs of Rosedale, Lost River,
and also for highway emergencies. Our reception facility is Kenaston Place.
Lodging center options: Private
homes for billeting or in
extreme or long term circumstances authorities may commandeer the Adam's Center,
arena, churches, and/or school (facilities with kitchens and bathrooms).
part of each family plan it is suggested that
a buddy system be set up to coordinate alternate winter heating options
between households, or to share a home for shelter-in-place. The block captain
should be notified of these arrangements.
on route to the scene the Davidson Ambulance Team will be given the details of
the emergency, the hazard or medium involved (ie tornado, chemical spill, accident,
etc.) and the number of victims needing aid. If needed, resource teams will be
called from Saskatoon, Imperial or Outlook. For an emergency within the Kenaston
area the Kenaston First Responders and Fire Department will be alerted to arrive
first to the scene and to assist, doing what they can in advance of the ambulance
Davidson Ambulance has 2 vehicles, and 8 staff members, responding 24 hours a
day. As soon as the full-time vehicle is mobilized on a call, the second team
is lined up and ready. The EMS coordinator is also a medical care staff member
at the Davidson Health Centre. EMS responds to an average of 200 calls per year. On
the scene of the emergency the medical crew will initiate a triage procedure,
which is victim categorization into one of 4 levels of priority depending on the
seriousness of the injuries. The qualification of the EMS crew falls into 3 grades:
- EMR (Emergency Medical Responders) - trained in basic life support, cardiac
and airway management.
- EMT (Emergency Medical Technician) - trained in a higher
level of life support and cardiac management, and can administer three medications
for cardiac care.
- EMTA (Emergency Medical Technician Advanced) - trained in
advanced life, airway and cardiac management as well as manual defibulation, and
can administer up to ten different medications.
emergency treatment is administered the injured are immediately evacuated to the
receiving hospital. The nearest hospital and doctor is in Davidson 20 minutes
away. Major hospitals are in Saskatoon, about 45 minutes away, and alternatively
Outlook has at hospital and doctor, about 30 minutes away.
Kenaston Volunteer Fire Department responds to fires and emergencies, including
motor vehicle accidents, in the Village of Kenaston and the surrounding Rural
Municipalities of McCraney and Willner. The fire department consists of the fire
chief, 2 deputy chiefs and 5 firefighters. A number of our firefighters are cross-trained
as First Responders to provide emergency medical care. The department responds
to an average of 25 calls per year.
THE KENASTON SCHOOL PLAN
(To be finalized
and updated. This is a working draft)
School certainly understands that parents want to know what is happening with
their children at all times. In an emergency our phone lines will be very busy
and it may be very difficult to get a call in to the school. Perhaps the best
advice we can give is to wait for the school to make contact with parents/guardians and
billets. We have a system in place and contact will be made.
Evacuation Orders are in place parents must not try to go to the school
to pick up children. Instead they must proceed to the designated reception area
to be registered and reunited with children transported directly from the school.
Teachers and staff know what to do and how to be sure every student is accounted
Plan if Town Evacuation is issued:Shelter-in-place
- Tornado: If a
tornado warning is received for the Town of Kenaston, students are positioned
against interior walls in hallways. The school administration will confirm the
warning with Environment Canada. He or she will initiate a lock down, will ensure
that all students are accounted for and, if time allows will notify the division
should assume that students will be looked after to the best of the school's ability.
Some staff and students are trained in First Aid and CPR and these skills will
be utilized should the need arise. Parents will be contacted as soon as possible
depending on ability to communicate. Many staff members have access to cell phones
and these will be utilized if landlines are down.
- Blizzards: For
Blizzard conditions in and around Kenaston, teachers will supervise students as
- Staff members have been assigned supervision duties in cases of incidents at the
school. Parents can be assured that students will be supervised until they are
no longer the responsibility of the school.
- The school will initiate billet/parent contact protocol: Each rural student has
a designated billet that is assigned by the parent/guardian at the beginning of
the year. If a town student's parent cannot be contacted, he/she is kept at the
school until other arrangements can be made eg. friends or relatives.
- We have developed a telephone system that works very well. The Secretary, Principal
and Teacher Assistants divide the phone lists and contact parents/guardians and
- Students will be assigned to buses for transport to billets. Billet
drivers make the decisions whether or not to make regular runs outside of town,
and will contact the school to inform of the decision.
- Bus drivers also contact rural parents to inform of decision.
- If running, buses cannot leave the school before designated dismissal time, due
to Division liability policy.
- If buses are not running the school initiates the billet procedure:
- No student leaves school until authorized
- Billeting homes are notified of storm and that students will be delivered.
- Town students and billeted students are delivered to in town homes by bus.
process takes less than one hour.
students must be dressed for the weather. Bus drivers can refuse to board students
that are not dressed appropriately.
should: Ensure that students are dressed for the weather, including mitts, toques,
boots and warm clothing. School buses get really cold really quickly if there
is a problem on the route. All of the buses are equipped with radios but there
can be substantial wait time before help arrives on some routes or in case of
- School alarm sounds.
- Close windows and doors.
- Teachers lead the class and follow the evacuation route for their area or use
an alternate safe exit.
- Teachers complete common area inspection as assigned.
- The class is assembled at designated safe area.
- Teachers take attendance.
for "All Clear" signal before re-entering the school.
- Administration notifies fire department and other contacts.
- The school is completely evacuated, and attendance is taken.
- Buses only run at scheduled times as per Division Policy. The school must await
instruction from Division Office, but in the mean time would move students to
a safe spot, either to the Catholic Church or to Kenaston Place.
- Parents should wait for contact from the School.
Substance Disaster can involve two kinds of events: inside school, or within the
community at large.
- If there is a toxic substance in the school it will be dealt with as outlined
in the school plan
- Children are to be removed from the area to a safe place within the school or
to an outside location if there is a threat of contamination. Buses only run at
scheduled times as per Division Policy. The school must await instruction from
Division Office, but in the mean time students would be removed to a safe spot,
either to the Catholic Church or to Kenaston Place. Parents should wait for contact
from the School
- In a minor situation the school would contact the appropriate administration ie.
Division Maintenance, Division Office, First Responders etc. If the situation
were more serious EMO teams would be involved
- If the toxic substance is in the community at large both school and town protocols
will be followed.
- The school may need to "shelter-in-place" if the toxic substance is
in the air outside, until evacuation transport is organized.
- Bear in mind that we do not have enough buses at the school at all times to transport
all staff and students to Hanley. Some of our drivers come from Hawarden and Davidson
area and do not leave the buses at the school during the day.
- If the town alarm is sounded (from the Evan. Church) this means immediate evacuation,
and this alarm will be sounded for no other reason.) Hanley is our reception town
if there is a Kenaston evacuation. It may not be prudent for parents to be using
valuable time collecting children if instead the children could be bused directly
to the reception area and proceed as directed from there.
- Within the "family plan" it is advised that in such a circumstance families
agree in advance to make the "reception area" their designated family
meeting place, since everyone in town MUST go to the reception area to be accounted
for anyway. It would be good for parents to know that this was the protocol at
the school to save confusion.
school would contact the Village EMO teams (Village Office) who would then work
through the Section Captains for information relay.
Vital information from the school can be included in the information relay. Thus
all parents would know that their children were on route to safety, or if direct
transport and pick up needs to be arranged for each child.
- Parents should know that the school will look after the students and staff to
the best of their ability. Parents are encouraged to wait for contact and not
try to call the school.